Executive Assistant

About the job

Innova Market Insights is seeking a highly organized and detail-oriented Executive Assistant to oversee the day-to-day operations of our Arnhem office. As the first point of contact, you're the go-to person for keeping our office running smoothly. From managing day-to-day tasks like security and maintenance to coordinating with different departments, you play a crucial role in ensuring everyone has what they need to do their jobs well. Your friendly demeanor and can-do attitude make our office a welcoming and efficient place to work. This position also offers an excellent chance to gain exposure to HR by handling various HR-related administrative tasks, 

About Innova Market Insights

INNOVA MARKET INSIGHTS is a global leader in market intelligence and business information serving the fun and fast-paced food and beverage industry. With three decades of experience Innova is a dedicated partner for industry leaders all around the world. The company is famous for trends, insights, and intelligence to build and sustain successful innovation

Your Responsibilities:

The Executive Assistant contributes to the overall operations of the office making by taking care of the people, the office and the building. Tasks are varied, but include:
1.Office Security and Maintenance:

• Ensure office security by locking up and managing cleanliness.
• Coordinate with cleaners and maintenance personnel.

2. Administrative Support:

• Handle calls, office supplies, and errands.
• Handle mail and package deliveries.
• General admin tasks

3. IT and Building Management:

• Liaise between employees and IT.
  
• Manage IT equipment and building supplies.
• Be the main contact for deliveries and ensure a smooth experience.

4. Communication and Organization:

• Book travel and maintain office contacts.
• Track purchases and plan office events.

5. HR Administration:

• Keep the HR system updated with employee records, including personal information, job titles, and compensation details and assist with various HR administrative tasks.
• Ensure accuracy and completeness of all data entries.

Your qualifications: 

• Minimum 2 years of experience in office administration or a similar role.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite.
• Ability to work independently and take initiative.
• A positive and helpful attitude.
• Good knowledge of English; Dutch is a plus.

What we offer

• Attractive compensation package with a competitive salary
• A rewarding and enjoyable experience where you grow professionally.
• A company culture that promotes work-life balance.
• Modern office with a collaborative open desk structure
• A fully equipped on-site gym with changing facilities for colleagues.
• The pension plan includes a 50% employer contribution.
• 25 vacation days (plus Dutch Bank holidays).
• The possibility to purchase 10 extra days on an annual basis
• 8% holiday allowance
• A diverse and international team with over 30 different nationalities.
• Free onsite parking
• Free snacks and drinks
• Travel allowance
  

Are you ready to grow with us?
Do you want to be part of an exciting, energetic, and international company and influence what we eat and drink in the coming years? Then we would like to hear from you, and we encourage you to apply for this position.
Begin a great career journey right now. We are excited to meet and learn more about you.